Position Summary: The Accounts Payable Clerk is responsible for the accurate and timely processing of accounts payable transactions for Tl’azt’en Nation. The position ensures that all invoices, payments, and financial records are processed in accordance with established financial controls, policies, and applicable regulations. The role supports the overall financial integrity of the organization by maintaining accurate records, ensuring proper authorization of expenditures, and providing support to departments and vendors.

Reports to: Financial Controller

Duties and Responsibilities:

• Receive, review, and process invoices ensuring proper coding, authorization, and compliance with policies.
• Match purchase orders, receipts, and invoices to verify accuracy and completeness.
• Prepare and process payments, including cheques, electronic transfers, and other approved methods.
• Ensure all transactions are recorded accurately in the accounting system.
• Maintain confidentiality of financial and vendor information at all times.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accounts payable records, files, and supporting documentation (electronic and paper).
• Assist with month-end and year-end closing processes, including reconciliations and reporting.
• Support audit processes by preparing required documentation and responding to inquiries.
• Communicate with vendors and internal departments regarding invoice status, discrepancies, and payment inquiries.
• Assist with other accounting and administrative duties as required.
• Perform other duties as assigned by the Chief Financial Officer or designate.

 Location of Work: This position is based out of the Tl’azt’en Nation Administration Office located in Tache, BC

Hours of Work

Your hours of work of work will be from 8:00am to 4:00 pm with 1hour unpaid lunch break, Monday to Friday, up to 35 hours per week. We expect that you will be able to complete your work within these usual hours. However, should you be required to work any day in excess of 8 hours or any week in excess of 40 hours per week, you will be eligible to receive overtime pay at the rate of 1.5x your regular rate of pay set out herein. You are required to seek prior approval to work any overtime.

Working Conditions

• Work in an office environment with extended periods of computer-based work.
• Sustained attention to detail in processing financial information.
• Operating under strict deadlines, particularly during month-end and year-end cycles.
• Managing high volumes of financial transactions.
• High degree of accuracy in all tasks performed.
• Handling confidential financial and vendor information, requiring discretion and adherence to privacy standards.